Drillmar Resources – Privacy Notice
Drillmar Resources recognises its responsibility to treat your personal information with care.
This notice provides you with information on how and why we collect, store and share your personal data, as well as your rights under relevant legislation, in particular the Data Protection Act 2018 and UK General Data Protection Regulation (GDPR).
Drillmar Resources (“the Company”) is a recruitment business which provides work-finding services to our candidates, as well as recruitment and associated services to our clients.
In order to provide these services, the Company must process personal data (including special categories of personal data) – in doing so, the Company acts as a data controller.
Individuals may provide their personal data to the Company directly (for example by registering your details via our candidate portal or providing them to our staff), or we may collect personal data indirectly from another source, such as a jobs board or social media.
The Company must have a legal basis for processing your personal data. For the purposes of providing the aforementioned services and / or processing information relating to those services, will only use your personal data in accordance with the following terms:
- Collection and Use of Personal Data:
- Purpose of Processing & Legal Basis
The Company will collect your personal data (which may include special categories of personal data) and will process your personal data for the purposes of providing you with work-finding services.
This includes, for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our database, putting you forward for job opportunities, arranging payments to you and managing our services with our clients.
If you have opted-in, we may also send you job alerts and other communications via email. You can opt-out from receiving these at any time by clicking “unsubscribe” when you receive these communications from us.
We may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us.
We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:
- Your consent.
- Where we have a legitimate interest.
- To comply with a legal obligation that we have.
- To fulfil a contractual obligation that we have with you or our clients.
- Legitimate Interest
This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us.
Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is / are as follows:
- Managing our database and keeping work-seeker records up to date.
- Providing work-finding services to individuals.
- Contacting you to seek your consent where we need it.
- Statutory / Contractual Requirement
The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances Health and Safety requirements).
Our clients may require this personal data, and we may need your personal data to enter into a contract with you. If you do not provide the data required to comply with our statutory and legal requirements, we may not be able to continue to provide services to you.
Additional personal data is required by the Company to ensure your right to work in the UK and also to process and ensure you receive your employee entitlement.
- Recipient(s) of Data
The Company may process your personal data (which may include special categories of personal data) with the following recipients:
- Clients (who we may introduce or supply you to).
- Vendor suppliers (who perform services on behalf of our Company).
- Your former employers who we may seek references from.
- Other recruitment agencies / partners in the supply chain.
- Payroll service providers who manage payroll on our behalf.
- Auditors who are assessing the compliance and processes of the business to ensure its adherence to all relevant legislation and good practice guidance.
- Overseas Transfers
The Company may transfer the information you provide to us to countries outside the UK and / or the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information.
The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
- Data Retention
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.
For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We are required to keep your records relating to the right to work in the UK 2 years after employment or the engagement has ended alterable and working time records including your 48 hour opt out notice annual leave/holiday records 2 years from the time they were created.
Additionally, we must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.
- Your Rights
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data you have the right to withdraw that consent at any time by contacting Drillmar’s Data Protection Officer (DPO), Mr Raymond Bruce via enquiries@drillmar.co.uk.
Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.
There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
- Complaints or Queries
If you wish to complain about this privacy notice or any of the procedures set out in it, please contact our head office via telephone +44 (0)1467 894 235 or via enquiries@drillmar.co.uk.
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.