Drillmar Resources are currently recruiting a temporary onshore Warehouse Co-ordinator based in Dundee. Candidates must live locally and be able to commute. This is a 6 week position with an imminent start.
Candidates must have freight / logistics / customs background or experience, 3t Forklift License is essential.
Job Summary
This position is responsible for performing a variety of administrative functions to support the Warehouse Manager.
Principal Duties and Responsibilities
- Coordinates and tracks department records with regards to the Corporate Document Standards and maintains organization charts.
- Responsible for processing technical documents received from purchasing department, operations and projects as needed.
- Coordinates domestic and international conference calls and make travel arrangements.
- Compiles information and generates reports; maintains financial information, records, and reports, as needed.
- Maintains and properly disseminates updated department documents, such as long-range plans, department policies and procedures, forms, etc.
- Performs a variety of administrative duties and special projects as requested by management.
- Responsible for Records Retention - consolidates, labels, monitors and coordinates shipment of all department, rig, cost center i.e. all company files to needed disposition – offsite storage, onsite storage, destruction, etc.
- Prepares daily movement report for all movement of assets incoming and outgoing.
- Monitors and supervises shipping and receiving to maintain 48-hour receipts, per company procedures.
- Prepares and confirms hazardous materials manifests for shipment to Valaris rigs
- Obtains customs clearance information as needed for weekly rig shipments.
- Responsible for creating VPNC for vendor discrepancies.
- Maintains department filing, both hard copies and electronic copies.
- Maintains all department schedules, including warehouse accountabilities, warehouse vacation, warehousemen rig assignments.
- Performs Safety Orientations and conducts Daily Tour meetings, weekly safety meeting when needed.
- Reviews and approves accounts payable invoices for correct coding; maintains and tracks the same.
- Assists with and maintains annual warehouse cost center budget
- Obtains quotes, orders, maintains and tracks all facility and operating supplies, repairs and maintenance.
- Maintains the On-Call schedule for the department.
- Performs other duties as may be assigned.
Qualifications / Experience
- Bachelor’s degree from accredited college or university preferred
- Minimum of 1 year experience in a similar role or business area
- 3t Forklift License
Skills & Experience
- Possess strong interpersonal and organizational skills
- Strong attention to detail
- Competent in handling sensitive and confidential information
- Proficient in Microsoft Office suite/PeopleSoft experience a plus
- Must be able to lift, carry, and move up to 50 pounds
Please note if you are not in possession of the above, regrettably we will not be able to proceed with your application or retain your information on file for future opportunities.